Information for suppliers

Taranaki District Health Board recognises that our suppliers play a critical role in supporting the DHB.

We operate in a resource constrained environment so we are continually looking for ways to be more productive, efficient and effective.

The Purchasing Department are responsible for processing all Oracle FMS based purchasing and procurement processes for capital expense items, medical consumables and related services.

What we are looking for from both our current suppliers and potential suppliers?

We are interested in retaining and establishing business with suppliers who provide:

Quality
Are committed to providing quality products, customer service, support and responsiveness to the DHB,staff and patients.

Focus
Focused on making it easy to do business and exceeding our expectations. “Getting  it right first time every time”

Savings
Always provide competitive pricing and continually look for ways to help us reduce costs

Innovation
Work cooperatively towards process improvement and implementing innovative ideas products and processes.

Technology
Leveraging technical expertise, inform us of new technology and keep us appraised of market developments

Tenders

To select suppliers we would normally undertaken some form of tender process. In general, Requests for Quotation, Requests for Information, Expressions of Interest, Requests for Proposal, and Tenders are advertised on the Government Electronic Tender Service (GETS) website

Suppliers may register with GETS to gain access to public sector tender information.

Purchasing goods / service

When transacting business it is Taranaki DHB’s responsibility to supply you with a valid purchase order clearly specifying the goods and/or services it wishes to procure.

It is your responsibility not to supply goods and/or services unless you receive a valid purchase order.

If Taranaki DHB receives an invoice without firstly issuing a valid purchase order the DHB may choose not to pay your invoice.  To avoid any embarrassment please ensure you quote our official order number on all communications (packing/delivery notes, invoices and Statements.)

Access to Taranaki DHB sites

Taranaki DHB Business Representative Contact Policy exists to ensure staff and patients are not inconvenienced by unscheduled interruptions. This governs all access to all Taranaki DHB staff and sites. The policy basically means business visitors must sign in as a visitor at the hospital main entrance reception. When visiting company representatives MUST have booked an appointment with each person they wish to speak to prior to arrival.

Deliveries

Unless otherwise specifically stated all deliveries  should be dispatched to:
Taranaki Base Hospital, Goods Inwards,
Access via Gate 2, Tukapa Street,
Westown, New Plymouth   4310.

New suppliers

It is vital that supplier details and payments are managed in a manner that will assist with the establishment of a good business relationship from the beginning.

Our new supplier process has been designed and developed to ensure information is exchanged and the administrative process for both parties is established. It establishes the rules of the business relationship to prevent any misunderstanding and clearly states our requirements and expectations.

More information

Standard purchase order terms and conditions (PDF 112 KB)

Who to contact

Purchasing Help Desk
Purchasing Phone  06 753 7777  ext 8989
DDI 06 753 7809
Purchasing Fax 06-753 7762

Accounts Help Desk
Email Accounts.Payable@tdhb.org.nz
Accounts Payables DDI. 06 753 7812
Email Accounts.Receivable@tdhb.org.nz
Accounts Receivables DDI 06 753 7812

 

Last updated: Friday, August 19, 2016

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